Academic Probationary Status

Any time a student’s overall graduate GPA drops below a 3.000, the student will be placed on Academic Probationary Status (APS). A student on APS is not a candidate for a degree and may not schedule a masters or doctoral defense.

A student can remove APS by raising their overall graduate GPA to a 3.000 or greater within the 12 hours attempted immediately following the semester in which they are placed on APS.  

Conditional admission is a form of APS. Conditionally admitted students must maintain a 3.000 average through the semester in which the first 12 semester hours are completed. 

Academic Dismissal and Appeal

Failure to remove APS within 12 semester hours following the semester in which the student entered APS shall result in dismissal from the Graduate School.

Students who have been academically dismissed may, with the support of their advisor and department chair or program director, file an appeal with the graduate dean to be allowed to continue in the graduate program. The student must submit a written, signed appeal indicating the reason for their poor academic performance along with a plan for raising the overall graduate GPA to at least a 3.000 within a specified timeframe. The graduate dean may stipulate additional or different conditions to the plan. If the appeal is filed within 30 days of dismissal, the student may be considered for readmission in the semester immediately following dismissal. Otherwise, the appeal must be submitted at least 14 days prior to the following deadlines for readmission: July 1 for Fall, November 15 for Spring, and April 1 for Summer.

If the appeal is approved, the student shall be readmitted on APS, with the probation duration documented as one of the readmission conditions. These conditions shall be documented in a readmission letter signed by the student’s advisor, the student’s major department chair or program director, and the graduate dean. The student shall indicate acceptance of these conditions by signing the readmission letter. A student failing to comply with readmission conditions will be academically dismissed.

Academically dismissed graduate students must sit out for a minimum of two years before they can be accepted to any UAH graduate program.