Dates, times, procedures and eligibility conditions for registration are published on the UAH website. Registrations for Fall and Spring Semesters begin several weeks before the start of the new semester and continue through the fifth day of classes. All financial obligations to the University must be cleared before a student may register for courses. Students should consult with their academic advisor prior to registration. Non-degree students have a lower registration priority.

Concurrent registration for multiple sections of a course is not allowed.

A student who schedules courses during registration makes a financial commitment to the University. Course adjustments, drops and withdrawals must be officially transacted in writing on a Registration/Schedule Adjustment form and recorded by the Office of Student Records by the published deadlines. Adjustments in fees, if any, will be made by the Office of the Bursar. The University assumes no responsibility for students who attend classes without proper registration.

The Semester System

The academic year is divided into two semesters and one summer session. The fall semester begins in late August and ends in December. The spring semester begins in January and ends in May. The summer term consists of 10 weeks with two 5-week mini-sessions. The summer session begins in June and ends in August. (See Academic Calendar.) 

A semester hour is an academic unit of credit awarded for the completion of educational activities. The amount of credit awarded depends on the expected amount of time required to complete in-class and out-of-class work during a semester for a course that is passed. For example, each semester hour awarded for a lecture course at UAH requires at least one hour of classroom or direct faculty instruction and a minimum of two hours out of class student work each week for approximately fifteen weeks for one semester. At least three hours of work per week is required for each semester hour awarded for practica, internships, activity courses, laboratory experiences, and distance learning courses, although there will be variations in the amount and type of instruction and the minimum amounts of outside student work to accommodate differences among academic disciplines and the natures of particular subject matters and courses. The institution reserves the right to make semester hour assignments that exceed the minimum time requirements stated. Time expectations for work outside of class are minimums and may be higher depending on the nature and level of the course as well as the ability, commitment, and learning style of the student.

In the Department of Art, an undergraduate studio semester hour at UAH consists of at least 1.66 hours of in class instruction with a minimum expectation of at least 1.33 hours of work outside of class each week. For a three semester hour studio art course this would equate to at least five (5) hours in class and at least four (4) hours outside of class per week during a 15-week semester. Time expectations for work inside and outside of class are minimums and may be higher depending on the nature and level of the course, and for outside work, [also] on the ability, commitment, and learning style of the student.

Student Course Loads

The typical full-time undergraduate course load is 15-18 semester hours each semester. Students should take between 30 and 33 semester hours annually in order to graduate in four years. The minimum full-time load for an undergraduate student is 12 semester hours a semester. A part-time undergraduate student is one who is enrolled in less than 12 semester hours. Permission of the student's dean is necessary to enroll in 21 semester hours or more, including concurrent enrollment at other institutions and online courses. A student enrolling for a minimum load each semester should not expect to graduate in four years unless he or she enrolls in summer terms in addition to the regular academic year.

Prerequisite, Prerequisite with Concurrency, Co-requisite

Some courses offered at UAH require students to complete a prerequisite or prerequisites prior to registering for a course, to register for a prerequisite with concurrency, and to register for a co-requisite course. The definitions for these categories are as follows:

Prerequisite – a course must be taken before a target course, i.e., successful completion of EH 101 before registering for EH 102.

Prerequisite with Concurrency – a course must be taken before or at the same time as a target course, i.e., CH 101 and CH 105; PH 111 and PH 114; CE 271 and MA 201. A "W" or "F" grade in one course does not require that a student re-register for both courses. Prerequisite with concurrency courses do not have to be completed at the same time. A student may withdraw from a target course or a concurrent course and continue enrollment in the other course and vice versa. Note: A student may be asked to withdraw from a required course if in the judgment of the instructor/chair/advisor the student does not have the requisite knowledge to successfully complete the course (i.e., CE 271 and MA 201).

Co-requisite – a course must be taken simultaneously with a target course, i.e., BYS 119 and BYS 119L; PH 102 and PH 102L; CPE 211 and CPE 211L: CE 370and CE 370L: MAE 311 and MAE 311L; NUR 660 and NUR 660L, and etc. Co-requisite courses must be completed at the same time. A student may withdraw from a target course; however, the student must also withdraw from the co-requisite course and vice versa.

Student Classification

An undergraduate is classified as indicated in the following table when a student has completed the number of semester hours shown.

Semester Hours Earned
Freshman 0-30
Sophomore 31-60
Junior 61-90
Senior 91 and up

Schedule Adjustments

After the beginning of an academic term, students seeking to change their course schedules must follow the Schedule Adjustment Process. Schedule adjustments fall into seven categories:  Drop/Add, Late Addition, Credit/Audit, Withdrawal, Late Withdrawal, Retroactive Withdrawal, and Medical Withdrawal. The following definitions and procedures will govern the Schedule Adjustment Process.

Drop/Add

After classes have begun, students should consult with their academic advisor and other university officials for advice and approval before making any schedule changes. Students are advised to check the impact of dropping courses on things like financial aid, athletics eligibility, visa status, etc.

Through the fifth day of a ten-week or fifteen-week semester, the third day of a seven-week semester, or second day of a six-week or shorter semester, a student may Add a course through the web-registration process, by meeting with their advisor, or by submitting a Registration/Schedule Adjustment form to the Registrar’s Office.

Through the tenth day of classes for a ten- or fifteen-week semester, seventh day of a seven-week semester, fifth day of a five-week semester, or third day of a three- or four-week semester, students may Drop any or all courses from their schedule and receive a refund of tuition and fees associated with the dropped courses.

Late Addition 

In rare circumstances a student may have a legitimate and substantial need to register, add a class or change a class section after the deadline (i.e., Last Day to Add a Class). In these instances the student must complete the Registration/Schedule Adjustment form, with recommendations (approval/non-approval) from the instructor and the chair of the department that offers the course.  The Office of the Registrar will process the request once approvals are obtained.

New international students who want to register after the deadline must obtain approval from the International Student Advisor, and in the case of graduate students, the Graduate Dean.  Approvals for late registration for new international students will include the respective academic units.

Credit to Audit

A student is permitted to change a course from credit to audit through the fourth week of a fifteen-week semester, the third week of a seven- or ten-week semester, and the second week of a five-week or shorter semester. The instructor is not required to grade any written assignments that may be submitted by an auditing student. A student who elects to audit a course may not at any point after electing to audit, change to “for-credit”, i.e., graded status. Any student failing to follow established procedure for change to audit will continue to be enrolled in the class for credit and may receive a failing grade in that course.

Withdrawal 

After the Drop/Add period a student may Withdraw from any course and receive a grade of W. The deadline for Withdrawal is the end of the tenth week of a fifteen-semester, end of the seventh-week of a ten-week session, the end of the fifth week of a seven-week session, the end of the third week of a five-week semester, or the end of the second week of a semester shorter than five weeks.

Withdrawal is accomplished by either 1) executing a withdrawal on the registration website or 2) by submitting a Registration/Schedule Adjustment form to the Registrar’s Office. No signatures or approvals are required for a Withdrawal, but students should consult with appropriate officials to determine the impact that withdrawing from a course may have on financial aid, athletics eligibility, visa status, etc. 

Class non-attendance does not constitute withdrawal nor does notification to the instructor. Any student failing to follow the established procedure for withdrawal will continue to be enrolled in the class and may receive a failing grade in that course.

Late Withdrawal

After the Withdrawal period, a student may request a Late Withdrawal from a course under extenuating circumstances and with the approval of the dean of the college in which the student is enrolled. Avoidance of an undesirable grade does not justify withdrawal.

Students requesting a Late Withdrawal must submit the Late Withdrawal Form, along a written explanation of the extenuating circumstances and any appropriate documentation, to the Dean of Students for review. If the Dean of Students believes sufficient evidence exists to warrant a Late Withdrawal, the withdrawal request is forwarded to the Dean of the college in which the student is enrolled (minus personal documentation) for consideration.

Class non-attendance does not constitute withdrawal nor does notification to the instructor. Any student failing to follow the established procedure for withdrawal will continue to be enrolled in the class and may receive a failing grade in that course.

Retroactive Withdrawal 

Undergraduate students may at times experience extraordinary problems during an academic semester. Within two years of having completed such a semester, a student may petition the Dean of Students to withdraw retroactively from ALL classes taken during that semester. A retroactive withdrawal is granted only under exceptional circumstances, such as extraordinary medical or personal problems. The petition should use the Retroactive Withdrawal form, and include clear and documented evidence whenever possible. The Dean of Students verifies the documentation and forwards the petition to the Associate Provost, who approves or denies the request. If the Associate Provost grants a retroactive withdrawal, the grades for ALL courses taken during the semester in question will be changed to W’s. Petitions for Retroactive Withdrawals are considered after final grades are posted. Students should be aware that retroactive withdrawals may have an impact on their ability to receive or retain financial aid and timely completion of their degree.

Medical Withdrawal

Students may at times experience medical hardships that prevent them from attending class and necessitate a withdrawal. Decisions on whether to award a Drop, Withdrawal, Refund, etc. must include sufficient documentation to justify the request. In such cases the student should contact the Dean of Students office for assistance. 

Recording of Withdrawals

If the withdrawal process is completed during the first two weeks of the semester, the withdrawing student's name does not appear on the final rolls of the class from which the student withdrew, and that course does not appear on the student's permanent record. If the withdrawal process is completed after the first two weeks, then the withdrawing student's name will be on the final roll of the class from which the student withdrew, and that course will be recorded on the student's permanent record with a final grade of W.

Counseling

Students need to be aware that many potential employers, as well as graduate and professional schools, view an excessive number of W's on a transcript as a flag that the student cannot be counted on to complete demanding projects. Advisors should be informed of this fact and students should be encouraged to discuss with their advisors any plans to withdraw from a course, especially after the first two weeks of the semester.

Course Repeat Policy

Undergraduate

Students should be aware that course repeats, for any reason, may not be looked upon favorably by some employers and by professional schools, and hence they should avoid the need for repeats.

Students may repeat a course in order to achieve a passing grade or an improved understanding. Students may not repeat a course for which they have higher level credit. For example, a student cannot repeat MA 112 after he/she has credit for Calculus. For other courses, the course repeat policy is as follows. For the first five courses repeated, the original grade will not be calculated into the student's grade point average. Only courses for which the student has received a grade of C, D, or F may be repeated for this purpose. Each course repeat counts against the maximum of five that can replace the previous grade. For instance, a student may use all five repeats in a single course or in five separate courses or any combination of separate courses and multiple repeats of single courses. The transcript will show both the original grades and the course repeat grades, but only the grade points and semester hours earned in the repeated courses count toward graduation and are averaged into the student's GPA. After five course repeats, all other courses repeated at UAH will result in both the original grade and the course repeat grade being calculated into the student's GPA. This course repeat policy will automatically be applied unless the student files for an exemption in the Office of the Registrar upon registration.

Graduate

Students should be aware that course repeats, for any reason, may not be looked upon favorably by some employers and by professional schools; hence, they should avoid the need for repeats.

Students may repeat any course an unlimited number of times in order to achieve a passing grade or an improved understanding of the course material.

One course may be repeated with the previous grade excluded from the calculation of the student's grade-point average. The student must declare such a course repeat before the end of the regular registration period for the semester in which the course will be repeated. Only a course for which the student has received a grade of C, D, or F may be repeated under this option. When withdrawing from a course that has been declared as a course repeat, the previous grade will still be used in the computation of the GPA, and the course will not count toward the maximum of one repeat. Until a grade other than W is reported, the previous grade will be used for the GPA. The transcript will show both the original grades and the course repeat grades, but only the grade points and semester hours earned in the repeated course will count toward graduation and will be averaged into the student's GPA. Concurrent registration for multiple sections of a course is not allowed.

For all other courses repeated at UAH, both the original grade and the course repeat grade will show on the transcript and will be calculated in the student's GPA.

A student wishing to exercise the option of repeating a course with grade replacement must file the intent to do so in the Office of Student Records before the end of regular registration using a Graduate Course Repeat form.

Academic Bankruptcy Policy

An undergraduate student may petition the Office of the Provost to declare academic bankruptcy. These requests are reviewed the Scholastic Affairs Committee, which will make a recommendation to support or deny petition. After reviewing the petition and recommendation from the committee, the Associate Provost will decide whether to grant the student academic bankruptcy. Under this policy, all college-level work completed at UAH prior to a date specified by the student is eliminated from computation of grade point averages and will not be applied toward a degree at UAH. Such work will not be expunged from the student's scholastic records and transcripts, although it will be designated as work not included in the computation of grade point averages or applied toward degree requirements. There must be a minimum of two calendar years between the date of petition and the date specified by the student in the bankruptcy petition. Academic bankruptcy will only be granted once during a student's academic career at UAH.

Grading System

The University of Alabama in Huntsville's grading system includes grades of A, B, C, D, F, I, X, W, S, U, P, AU, N, and NC. Instructors have the option of augmenting the course grades of A, B, C, and D with symbols "+" and "-" signifying, respectively, high and low achievement within the assigned grade. These augmented letter grades become part of the student's permanent record and appear on transcripts, but augmentation of a letter grade does not affect its value for the purposes of the GPA computation.

A Superior achievement. Four quality points given per semester hour.
AU Audit. Course attendance as a listener. No credit given, no quality points assigned, no attendance requirement.
B Above average achievement. Three quality points given per semester hour.
C Average Achievement. Two quality points given per semester hour.
D Passing work. One quality point given per semester hour.
F Failing work. No credit given; no quality points assigned.
I Incomplete. Assigned by the instructor when a student, due to circumstances beyond his /or her control, has not satisfied some requirement of the course. The deadline for a student to remedy a grade of I is the last day of class of the next semester enrolled or one calendar year from the date of the grade whichever occurs first. If the grade of I is on a student's record at the time of graduation, it is treated as an F.
N No grade. Assigned by the Office of Student Records when the instructor does not report a grade.
P Passing work. Assigned in some courses. See Pass-Fail Option.
S Satisfactory work. Applicable to noncredit courses and to some specified credit courses, and will not be counted in the GPA.
U Unsatisfactory work. Applicable to noncredit courses and to some specified credit courses.
W Withdrawal. (See Withdrawal Policy.)

Course Numbering System

Range Year Student Normally Takes Courses
001-099 Refresher (noncredit)
100-199 Freshman
200-299 Sophomore
300-399 Junior (upper-level)
400-499 Senior (upper-level)
500-599 Graduate
600-699 Graduate
700-799 Graduate, Ph.D. level

Change of Grade

When it is believed that a grading error may have occurred, a student is permitted a maximum of one semester from the date a grade is assigned to request a change of course grade. Grades submitted to the Office of Student Records can normally be changed only by submission by the instructor on a Change of Grade form containing a written explanation of the error. The Change of Grade form must be approved by the department chair and received in the Office of Student Records no later than two semesters from the date the original grade was assigned.

Pass-Fail Option

A student wishing to exercise a P-F option must apply to the Office of Registrar (SSB 120) when registering or before the end of the third week of classes. Any undergraduate student not on academic probation may take courses on a P-F basis. P-F policies vary from college to college; consult your advisor before selecting this option.

A student is limited to 12 semester hours of credit on a P-F basis over the course of the degree. Courses listed on the Program of Study (major, minor, cognate, track, cluster, specialization, option and concentration) may not be taken P-F. Required courses in English composition and mathematics, as well as the rest of the Charger Foundations, may not be taken P-F. Departments may limit the P-F to courses outside the department or college. 

A grade of P may be changed to a regular grade only if the student changes his or her program to an area in which a regular grade is required. The change must be initiated at the dean's office and must go through the normal grade change procedures. Once a P grade has been changed to a regular grade, the regular grade must remain. Under the P-F system, a grade of P will not be counted in a student's grade-point average; a grade of F will be counted in a student's grade-point average.

Even though a student chooses to take courses on the P-F basis, instructor's grade sheets will reflect the regular grade and the student may be informed of the regular grade upon request.

Examinations

During each semester, one or more announced examinations of class period length may be held. At the end of each semester, a final examination period is scheduled for each course. Absences from a scheduled final examination without previous arrangement with the course instructor (except in extenuating circumstances) will be classified unexcused and a failing grade in the course will be assigned.

Any student whose final examination schedule is such that the student is scheduled to take three examinations during a single day shall have the right to have the middle examination rescheduled. The date and time of the rescheduled examination shall be by mutual agreement between the student and the affected faculty member and must be agreed upon prior to the final week of the semester. It is the student's responsibility to notify the instructor of this type of conflict, and it is the instructor's responsibility to verify that the conflict actually exists. If a student is scheduled to take four examinations during a single day, then the same procedure shall apply except that the student shall now have the right to have both the second and fourth examinations rescheduled.

Student Grade Report

At the completion of each semester, a report of final grades is available for viewing using myuah.uah.edu

Grade Point Average

The grade point average (GPA) is computed by dividing the total number of quality points earned at UAH by the total number of semester hours attempted at UAH (transfer grades are not included). Courses in which a grade of NC, W, P, S, X or AU is assigned are not included.

Change of College

Students who are pursuing a program of study in one college at UAH and desire to change to a program in another college may petition to do so by making application at the Office of Student Records. Academic advisement before changing programs may help students avoid losing credits. Application of previously earned credits toward the new program will be determined after the transfer has been approved.

Student Athletes

Student athletes must declare a major and follow an academic plan by the beginning of the third academic year or fifth academic semester.