Dates, times, procedures, and eligibility conditions for registration are published in the Schedule of Classes, which is available in Charger Central, the Academic Advising offices, and on the UAH website. After the published deadline, registration requires approval from the Dean of Graduate Studies. A student must submit a written petition with appropriate documentation to substantiate extenuating circumstances to the Office of the School of Graduate Studies. The petition must include signatures from the instructor and the chair of the department that offers the course. All financial obligations to the University must be cleared before a student may register for courses. Students should consult with their academic advisor prior to registration. Non-degree students have a lower registration priority for full classes.

Concurrent registration for multiple sections of a course is not allowed. A student who schedules courses during registration makes a financial commitment to the University. Schedule adjustments, drops, and withdrawals must be officially transacted either via UAH web registration or in writing on a Registration/Schedule Adjustment form and recorded by the Office of Student Records by the published deadlines. Adjustments in fees, if any, will be made by the Office of the Bursar. The University assumes no responsibility for students who attend classes without proper registration.

A semester hour is an academic unit of credit awarded for the completion of educational activities. The amount of credit awarded depends on the expected amount of time required to complete in-class and out-of-class work during a semester for a course that is passed. For example, each semester hour awarded for a lecture course at UAH requires at least one hour of classroom or direct faculty instruction and a minimum of two hours out of class student work each week for approximately fifteen weeks for one semester. At least three hours of work per week is required for each semester hour awarded for practica, internships, activity courses, laboratory experiences, and distance learning courses, although there will be variations in the amount and type of instruction and the minimum amounts of outside student work to accommodate differences among academic disciplines and the natures of particular subject matters and courses. The institution reserves the right to make semester hour assignments that exceed the minimum time requirements stated. Time expectations for work outside of class are minimums and may be higher depending on the nature and level of the course as well as the ability, commitment, and learning style of the student.

Schedule Adjustments

Through the fifth day of classes, a student may add a course by registering on the web at www.uah.edu, meeting with their advisor, or submitting a Registration/Schedule Adjustment form to Charger Central. Students should consult with their academic advisor and other university officials as indicated on the Registration Form for advice and approval before making any schedule changes.

To add a class after the fifth day of classes requires a written petition to the Office of the Associate Provost for Undergraduate Studies with appropriate documentation to substantiate extenuating circumstances. The petition must include signatures from the instructor, the chair of the department that offers the course, and the dean of the college in which the student is enrolled. A request to change a section after the deadline must be approved by the instructor of the new section, the chair of the department that offers the course, and the dean of the college in which the student is enrolled.

Credit to Audit

A student is permitted to change a course from credit to audit through the fourth week of the semester. The instructor is not required to grade any written assignments that may be submitted by an auditing student. A student who elects to audit a course may not at any point after electing to audit, change to “for-credit”, i.e., graded status. Any student failing to follow established procedure for change to audit will continue to be enrolled in the class for credit and may receive a failing grade in that course.

Withdrawal Policy

After the Drop/Add period and through the tenth week of class, a student may Withdraw from any course by executing a withdrawal on the registration website, by meeting with their advisor, or by submitting a Registration/Schedule Adjustment form to Charger Central. No signatures or approvals are required for a Withdrawal, but students should consult with appropriate officials to determine the impact of withdrawing from a course on things like financial aid, athletics eligibility, visa status, etc.

Late Withdrawal Policy

After the tenth week of classes, a student may request a Late Withdrawal from a course under extenuating circumstances and with the approval of the dean of the college in which the student is enrolled. Avoidance of an undesirable grade does not justify withdrawal. Students requesting a Late Withdrawal must submit the Late Withdrawal Form, along a written explanation of the extenuating circumstances and any appropriate documentation, to the Dean of Students for review. If the Dean of Students believes sufficient evidence exists to warrant a Late Withdrawal, the withdrawal request is forwarded to the Dean of the college in which the student is enrolled (minus personal documentation.) In addition, students participating in certain programs must secure approval or give adequate notification to the appropriate officers of these programs. It is the joint duty of these programs and the Office of the Registrar to insure that students participating in these programs are aware of any such requirements. Class non-attendance does not constitute withdrawal nor does notification to the instructor. Any student failing to follow the established procedure for withdrawal will continue to be enrolled in the class and may receive a failing grade in that course.

Recording of Withdrawals

If the withdrawal process is completed during the first two weeks of the semester, the withdrawing student's name does not appear on the final rolls of the class from which the student withdrew, and that course does not appear on the student's permanent record. If the withdrawal process is completed after the first two weeks, then the withdrawing student's name will be on the final roll of the class from which the student withdrew, and that course will be recorded on the student's permanent record with a final grade of W.

Counseling

Students need to be aware that many potential employers, as well as graduate and professional schools, view an excessive number of W's on a transcript as a flag that the student cannot be counted on to complete demanding projects. Advisors should be informed of this fact and students should be encouraged to discuss with their advisors any plans to withdraw from a course, especially after the first two weeks of the semester.

Retroactive Withdrawal Policy

Undergraduate students may at times experience extraordinary problems during an academic semester. Within two years of having completed such a semester, a student may petition the Dean of Students to withdraw retroactively from ALL classes taken during that semester. A retroactive withdrawal is granted only under exceptional circumstances, such as extraordinary medical or personal problems. The petition should use the Retroactive Withdrawal form, and include clear and documented evidence whenever possible. The Dean of Students forwards the petition to the Associate Provost who approves or denies the request. If the Associate Provost grants a retroactive withdrawal, the grades for ALL courses taken during the semester in question will be changed to W’s. Petitions for Retroactive Withdrawals are considered after final grades are posted. Students should be aware that retroactive withdrawals may have an impact on their ability to receive or retain financial aid and timely completion of their degree.

Course Repeat Policy

Undergraduate

Students should be aware that course repeats, for any reason, may not be looked upon favorably by some employers and by professional schools, and hence they should avoid the need for repeats.

Students may repeat a course in order to achieve a passing grade or an improved understanding. Students may not repeat a course for which they have higher level credit. For example, a student cannot repeat MA 112 after he/she has credit for Calculus. For other courses, the course repeat policy is as follows. For the first five courses repeated, the original grade will not be calculated into the student's grade point average. Only courses for which the student has received a grade of C, D, or F may be repeated for this purpose. Each course repeat counts against the maximum of five that can replace the previous grade. For instance, a student may use all five repeats in a single course or in five separate courses or any combination of separate courses and multiple repeats of single courses. The transcript will show both the original grades and the course repeat grades, but only the grade points and semester hours earned in the repeated courses count toward graduation and are averaged into the student's GPA. After five course repeats, all other courses repeated at UAH will result in both the original grade and the course repeat grade being calculated into the student's GPA. This course repeat policy will automatically be applied unless the student files for an exemption in Charger Central (UC 118) upon registration.

Graduate

Students should be aware that course repeats, for any reason, may not be looked upon favorably by some employers and by professional schools; hence, they should avoid the need for repeats.

Students may repeat any course an unlimited number of times in order to achieve a passing grade or an improved understanding of the course material.

One course may be repeated with the previous grade excluded from the calculation of the student's grade-point average. The student must declare such a course repeat before the end of the regular registration period for the semester in which the course will be repeated. Only a course for which the student has received a grade of C, D, or F may be repeated under this option. When withdrawing from a course that has been declared as a course repeat, the previous grade will still be used in the computation of the GPA, and the course will not count toward the maximum of one repeat. Until a grade other than W is reported, the previous grade will be used for the GPA. The transcript will show both the original grades and the course repeat grades, but only the grade points and semester hours earned in the repeated course will count toward graduation and will be averaged into the student's GPA. Concurrent registration for multiple sections of a course is not allowed.

For all other courses repeated at UAH, both the original grade and the course repeat grade will show on the transcript and will be calculated in the student's GPA.

A student wishing to exercise the option of repeating a course with grade replacement must file the intent to do so in the Office of Student Records before the end of regular registration using a Graduate Course Repeat form.

Academic Bankruptcy Policy

An undergraduate student may petition the Admissions and Scholastic Affairs Committee to declare academic bankruptcy. The Scholastic Affairs Committee, after reviewing the petition and consulting with the Office of Admissions, will decide whether to grant the student academic bankruptcy. Under this policy, all college-level work completed at UAH prior to a date specified by the student is eliminated from computation of grade point averages and will not be applied toward a degree at UAH. Such work will not be expunged from the student's scholastic records and transcripts, although it will be designated as work not included in the computation of grade point averages or applied toward degree requirements. There must be a minimum of two calendar years between the date of petition and the date specified by the student in the bankruptcy petition. Academic bankruptcy will only be granted once during a student's academic career at UAH.

Grading System

The University of Alabama in Huntsville's grading system includes grades of A, B, C, D, F, I, X, W, S, U, P, AU, N, and NC. Instructors have the option of augmenting the course grades of A, B, C, and D with symbols "+" and "-" signifying, respectively, high and low achievement within the assigned grade. These augmented letter grades become part of the student's permanent record and appear on transcripts, but augmentation of a letter grade does not affect its value for the purposes of the GPA computation.

ASuperior achievement. Four quality points given per semester hour.
AUAudit. Course attendance as a listener. No credit given, no quality points assigned, no attendance requirement.
BAbove average achievement. Three quality points given per semester hour.
CAverage Achievement. Two quality points given per semester hour.
DPassing work. One quality point given per semester hour.
FFailing work. No credit given; no quality points assigned.
IIncomplete. Assigned by the instructor when a student, due to circumstances beyond his /or her control, has not satisfied some requirement of the course. The deadline for a student to remedy a grade of I is the last day of class of the next semester enrolled or one calendar year from the date of the grade whichever occurs first. If the grade of I is on a student's record at the time of graduation, it is treated as an F.
NNo grade. Assigned by the Office of Student Records when the instructor does not report a grade.
PPassing work. Assigned in some courses. See Pass-Fail Option.
SSatisfactory work. Applicable to noncredit courses and to some specified credit courses, and will not be counted in the GPA.
UUnsatisfactory work. Applicable to noncredit courses and to some specified credit courses.
WWithdrawal. (See Withdrawal Policy.)

Course Numbering System

Range Year Student Normally Takes Courses
001-099Refresher (noncredit)
100-199Freshman
200-299Sophomore
300-399Junior (upper-level)
400-499Senior (upper-level)
500-599Graduate
600-699Graduate
700-799Graduate, Ph.D. level

Change of Grade

When it is believed that a grading error may have occurred, a student is permitted a maximum of one semester from the date a grade is assigned to request a change of course grade. Grades submitted to the Office of Student Records can normally be changed only by submission by the instructor on a Change of Grade form containing a written explanation of the error. The Change of Grade form must be approved by the department chair and received in the Office of Student Records no later than two semesters from the date the original grade was assigned.